If the warning pertains to a noise violation for example, you will want to look up local ordinances pertaining to a municipalities noise rules. [3] X Research source
Include a company or personal letterhead. If you do not have a letter head create one that includes your name, address and contact information such as phone number and email. Include the date in the top left corner. Include the tenant’s name and address below the date.
For example a compliance heading could read: ‘Compliance with our non-smoking policy’ A violation letter could read: ‘Notice to pay or quit’.
For example, you may write: ‘Pursuant to a written lease dated November 2, 2015 you agreed to not smoke in common areas near your premises’
For example, you may write: ‘You are hereby required to stop smoking in the common areas near your premises’
For example, write ‘If you fail to correct this violation, the tenancy will be forfeited by December 1, 2015. '
If your tenant is late paying their rent, you can send them a reminder letter or a demand for payment letter. These letters can be delivered in person, by mail or by email. Be sure to keep a copy of the letter. [10] X Research source A reminder letter should be generally kind in tone, reminding the tenant that they are past due in their payment. It should include an exact list of what they owe and when. The letter should conclude sternly, notifying the tenant that legal action will be taken if rent is not paid by a specific date. A demand for payment letter needs to be more threatening. It should spell out the rent that is owed, including any late fees. It also needs to inform the tenant that you will begin eviction proceedings if rent is not paid immediately. From here, you can contact an eviction lawyer to begin proceedings. Remember it is illegal to lock a tenant out or shut off utilities. It is also illegal to threaten, humiliate or physically remove the tenant.
You can begin addressing the situation by reminding the tenant in person or by letter of the lease agreement, which should mention something about violating laws or causing disturbances. Provide the tenant another copy of the lease with the letter, highlighting the rules they have violated. If the situation continues, it is within your rights to threaten eviction in a formal letter. This letter should include the dates, times and specific incidents that took place. If you receive a complaint from a tenant about another tenant’s disorderly conduct, it is you legal responsibility to discuss the problem with the noisy tenant. [12] X Research source
Consider adding the following requirements or rules to your lease; a list of all tenants, limits to occupancy, terms of the tenancy (month to month or year to year), rent amount, deposits and fees, repairs, restrictions on illegal activity and pets. [13] X Research source As a landlord you need to be proactive and be on the lookout for possible serious violations.
