Do not wait until the last minute to transcribe something.
A new paragraph should be started when there is a new voice, a new topic is introduced, or when someone is quoting what someone else has said. [4] X Research source Your transcript should not be one long block of text.
“[sic]” is used to denote a grammatical error in the transcript. If someone says, “They is not ready. " You would type “They is [sic] not ready. " instead of correcting the grammar in the sentence. If a word is inaudible, type “(inaudible)” or use a symbol (e. g. *, ***) to denote that a word is missing. Also, add the time in the recording where the inaudible word is. This can help you when you go back to try to figure out what was said.
Never add your interpretation to nonverbal communication. For example, “[sighing with relief]” is incorrect. Simply typing, “[sighing]” is appropriate.
Whatever method you use, be consistent.
Re-write your transcript if necessary, to adhere to any form or format deemed necessary. This is also a good time to check for correct punctuation as well.
If you have an iPhone or an iPod touch, you can record using the Voice Memo app. For Android users, download the Smart Voice Recorder app or the Easy Voice Recorder app. Both of these apps are free. [9] X Research source A good quality digital recorder can be purchased for $100 or less. [10] X Research source
Developing your own shorthand will allow you to shorten words or even summarize phrases without losing their exact wording or meaning.
If your recorder is battery operated, make sure that it is fully charged and ready to go. Also, bring an extra set of batteries. If you are using a smartphone, make sure that the phone is adequately charged and be prepared to recharge your phone if you need to.
Write down everyone who is speaking and any characteristics of these people as well.
Recordings done on Apple devices can be downloaded to your computer using iTunes. When given the option to sync music, select “Include Voice Memos. " Apple users can also purchase DropVox for $2. This app will automatically upload your voice recordings, and you will not need a USB cable. [12] X Research source
