Of course, if things happen to be more formal at your company and you normally call your boss “Mr. Jones,” then you should stick to that in the letter — in that case, suddenly getting familiar would be strange. If your letter is typed on paper instead of email, just write the date at the top lefthand side, with your boss’s name and address written below it.
“I hereby submit my resignation as [your position here. ]” “Please accept this letter as notice of my resignation from my position as [your position here]. " “It is with regret that I submit my letter of resignation as [your position here]. "
“I hereby submit my resignation as [your position here] effective on July 12, 2014. " “Please accept this letter as notice of my resignation from my position as [your position here]. My last day of employment will be July 12, 2014. " “It is with regret that I submit my letter of resignation as [your position here]. I intend to work until the end of the month, with my last day being July 31, 2014. "
“I was recently offered a new opportunity at a different company, and have decided to accept the offer. " “I received an offer to serve as [position here] of a company that suits my needs, and after careful consideration, I’ve realized that this opportunity is the right path for me. " “I would like to inform you that I will be retiring on April 3. " “After much thought and consideration, I have decided not to return after maternity leave. " “I have decided to resign for personal reasons. "
“I would be happy to help with the transition of my duties so that the company continues to function smoothly after my departure. I am available to help recruit as well as train my replacement. "
“I can’t thank you enough for all of the experience and confidence my position has given me. " “I want to give you my sincere thanks for all of the opportunities you have given me and for all of the knowledge I have gained at your company over the years. " “I’ll always be grateful to you for going above and beyond to ensure my success at my position. "
If you really do have a close relationship with your boss, you can go the extra mile to make this clear by ending by saying something like, “I’ll never forget how much you’ve helped me over the years, and will always be grateful to you” or, “I never would have been able to secure this new position without all of your help and encouragement over the years. "
Just remember that this letter will go in your personnel file and will be available any time a future employer calls the company asking about you; you don’t want a negative letter to have an adverse effect on your future.
Resignation over email is becoming more common than ever in today’s tech savvy society, though you should have a sense of workplace etiquette when you decide the best path to take. With the mass transition to email for a lot of work correspondence, it’s become common for resignation letters to have become a bit shorter than they used to be. Now, just 5-6 sentences can do the tricks instead of several detailed paragraphs.
Once you turn in the letter, there’s no taking back anything you said. Make sure that it’s something you’re proud of, not a way to get back at your boss.
