If you are handwriting your letter, avoid using lined or binder-style paper. Use a ruler or other straightedge to keep your handwriting straight as your write across the page. Make your handwriting as legible as possible.
If you are an employee, get permission to use your employer’s letterhead for a personal matter before you write your letter.
Name Address City, state, and zip code Telephone number and/or email address
The Honorable [Full Name], Judge of the Superior Court of Los Angeles County, Chatsworth Courthouse, 9425 Penfield Avenue, Chatsworth, CA 91311.
For example, “Re: Sentencing of Jane Doe, Case No. W017344”
The word “Dear” is always appropriate in a business context, and does not necessarily mean that the person is dear to you. It is simply a proper opening salutation.
For example you might write: “I am a local small business owner, and have served this community for fifteen years. "
Use specific examples of when you observed the defendant’s good character. Describe a time you saw the defendant go out of his way to help someone in need. For example, “One afternoon, Mr. Smith noticed that one of our neighbors was struggling to make some repairs to his home. I observed Mr. Smith offer his assistance, as well as his own tools and supplies. This instance, among many others, is indicative of Mr. Smith’s reputation for helpfulness and generosity in our neighborhood. " Take as much space as you need for this section, but no more than you need. Judges’ schedules are very busy, so your judge will appreciate a letter that are carefully edited. Put your most powerful arguments first, and phrase your reasoning as succinctly as you can.
If you know someone else who might be willing to write a good character letter for the defendant, let the defendant’s attorney know. The attorney may be looking for as many people as he or she can find to write character letters on behalf of the client.
